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in projects to help find important info in your Excel , image , and PDF documents (looking at you, PII

Cooper to document some regex writing insights we hope you find useful the next time you need to markup PII structures aren’t hard to remember or write, but it can be hard to adjust for all the variations in PII-length Remember as document sets scale in size, so will the variations of PII in them, so start broad and cull

pre-redaction or highlighting will ensure that massive volumes of Personally Identifiable Information (PII scanning or searching for nuanced terms rather than spending their energy looking for every instance of PII contextual pass on documents as it draws reviewers' attention to areas of interest in their documents where PII

these documents were scanned forms that included some handwritten personally identifiable information (PII ​​ Using the automated redaction functionality of Blackout, the customer ran redaction jobs on common PII

Overview and Methodology Personally identifiable information (PII) is information or data that can be employment as the area of “human resources” to understand how they interact with personal information like PII “The loss of PII can result in substantial harm to individuals, including identity theft or other fraudulent Then familiarize yourself with any legislation governing those forms of PII that make it to your list frequently changes, as most HR professionals know, so it’s always good to get ahead – particularly for PII

The Challenge One of the oldest law firms in the United States provides hundreds of attorneys who manage complex, legal matters in healthcare. Recently, they encountered the need to redact sensitive information across some non-standardized documents, including large PDFs. Their review team needed to cut time and ensure that the quality of their redaction work was not compromised by any urgency from the lawyers handling the case. They also needed to manage many large Excel files that could not be viewed in the Relativity viewer and required external review. Key Facts​ Time-sensitive Healthcare Litigation​ 70,000 Non-standardized Documents Many Documents with External Markups The Solution ​​ Highlighting how easy and intuitive Blackout is to use, this law firm’s review team relied primarily on Milyli’s user guides – after a quick training call – to build their redaction workflows for this review. These training materials showed them step-by-step how to use Blackout to accurately and securely redact sensitive Protected Health Information in compliance with HIPAA Privacy Rules – as well as how to safely perform external markups on their larger Excel files. Blackout’s ability to find that information and obscure it regardless of where it is located on the document also made the software essential for this job, which included many native Excel files and imaged PDFs. However, by cutting the additional manual review time non-standardized formats added to redaction work in this case, the team was then able to focus on their quality control checks and the non-Relativity stages of the workflow. Speaking to how easily reviewers worked with Blackout in the Relativity viewer: “You don’t really realize that it’s a separate product,” the law firm rep reported. They also shared the lawyers managing this case credited Blackout specifically for resolving the pain points they identified in the review. Download as a Free PDF:

implemented a mix of the customer’s existing library of terms, phrases, and regular expressions to discover PII and some additions and modifications to identify the specific PII relevant for the task. They were able to locate, redact, and anonymize PII throughout the documents of the DSAR and eliminate

Find & Redact, Relativity Reviewers can quickly type in names, email addresses, or other sensitive PII It's an extremely common requirement in PII redaction to markup only a segment of the characters composing functionality will enable the reuse of review work product, allowing teams to speed up identifying PII

or Excels, Blackout was able to redact all the various forms of personally identifiable information (PII

The Solution This workflow starts with a “PII Analysis” step.

document review, especially those that can be very time-sensitive, such as second requests, DSARs, and PII containing sensitive or personal information also drives challenges like correctly classifying the PII

to ensure Blackout’s automated jobs would remove the appropriate Personal Identifiable Information (PII

Find & Redact for Images enables reviewers to provide names, email addresses, or other PII and redact

ruleset built by the service provider’s review team would accurately flag the client’s requirements for PII

This new feature helps your teams locate and redact precise portions of critical to redact PII.

challenge, an experienced review manager applied a nuanced Blackout job to account for how the same PII

Second, the PII and PHI present required “inverted redactions.”

Achieve blazing speed when testing Blackout Rules or use a list of names to get a sense of how much PII

The Outcomes 800,000 redactions of PII made Over 4,000 unique names redacted alongside additional secured PII Approximately 500 unique identifiers applied to redacted data​ Deadline met in a matter of weeks

Milyli proposed that the rule-building functionality in Blackout be used to highlight nuances in the PII

Find All of the Hidden Things Hidden PII can be one of the most difficult things to remove from a PDF

to comply with increasingly rigid regulations around protecting personally identifiable information (PII In this post, I’ll dig into the specific challenges for handling PHI and PII that healthcare companies medical devices, and personal/work computers makes it nearly impossible to know exactly where PHI and PII Use Thorough IG Policies to Protect PHI and PII There’s a great deal of overlap between what is necessary

Privileged documents include client-attorney privilege, trade secrets, personal identifier information (PII

In our last post we talked about all the places PII might be hiding and what you can do to find it. We focus a lot on finding and redacting PII while data is being prepared for opposing counsel, but what In compliance with Rule 5.2, you cull all the HR documents of the team members for PII to redact. / http://searchsecurity.techtarget.com/news/4500247249/IRS-breach-shows-the-importance-of-PII-security https://www.altep.com/blog/preventing-disclosure-of-pii http://blog.kcura.com/relativity/blog/not-so-peachy-pii-a-cautionary-tale-of-sensitive-e-discovery-data

Personally identifiable information, or PII, is a major pain point in eDiscovery – not only because inadvertent disclosure of PII can have major financial and legal ramifications, but there are also moral and ethical The biggest challenge working against effective security is how easily PII can accidentally slip into To start, make sure you’re following three basic rules: Understand and Identify PII PII is any private Safer still is redacting PII, which removes sensitive information completely.

It’s no secret that it’s important to remove personally identifiable information (PII) and other privileged requests, and with an increase in data to review, there’s a greater risk of accidentally disclosing PII As the past few years have shown us, a breach of PII could have major consequences for a corporation Think for a second about where you’d expect PII to show up. The sticky nature of PII means that security can’t be done on a case-by-case basis.

With the growing amount of ESI and increasing regulations surrounding things like PII, you can’t risk

sensitive information, many programs like Adobe Acrobat are not yet foolproof when it comes to redacting PII

load significantly more data into your ediscovery platform or that the scope of what is considered PII

Any leak of PII is going to be an extremely expensive mistake, and New York State Attorney General Eric technology/ https://www.encompasscorporation.com/why-fear-is-the-blocker-to-innovation-in-law-firms/ PII Mistakes http://www.marshalldennehey.com/defense-digest-articles/data-breach-101 http://milyli.com/pii-disclosur-disastrous

Scott Monaghan will co-present – with our friends Judy Torres and Hunter McMahon of Altep – Preventing PII This session will go over identifying PII and preventing its disclosure during the discovery phase of Attendees will learn how to simplify the arduous task of understanding and protecting PII, significantly

2) Ensure Compliance: With increasing regulations surrounding PII due to HIPAA, GDPR, DSAR, etc., and

for onward transfers (also known as “re-exporting”), which occur when a business that has received PII a redaction tool for Relativity that automatically redacts sensitive words, phrases, and patterns (PII

Their law firm or service provider needs to redact any customer PII, but still needs to tie communications Capture Groups: In earlier versions of Blackout, if you wanted to redact, say, PII like a person’s date

For example, as more regulations arise around PII, PHI, and IP, it takes more time to comb data sets

From expanding HIPAA Privacy Rules in the healthcare sector to PII legislations protecting individuals To respond to the growing trend of PII regulations and ESI, plenty of legal tech companies are hard at

Rising concern for personal identification information, or PII, has taken to state senate floors in efforts In February, New York state enacted a requirement to redact PII from court papers. Documents are submitted in good faith, but failure to redact all necessary PII can result in heavy fines Every PII addition means finding and implementing all instances where redaction is necessary in a case PII laws are rapidly expanding nationwide, and lawmakers are making privacy a priority.